Job Description

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The School Administrative Assistant serves as the primary administrative support for the Principal and oversees the daily operations of the school office. This position provides exceptional customer service to students, families, faculty, staff, and visitors while ensuring the efficient management of school records, communications, registration, and office operations. The Administrative Assistant supports the educational mission of the school by maintaining a welcoming, organized, and professional office environment consistent with the values of the Catholic Church.

Job Responsibilities

Administrative Support

• Provide comprehensive administrative support to the Principal.
• Manage the daily operations of the school office.
• Establish, organize, and maintain confidential student and school records, databases, and filing systems.
• Prepare correspondence, reports, forms, newsletters, and other school communications.
• Type, proofread, and distribute letters, notices, and official school documents.
• Maintain confidentiality of all student, personnel, and school information.

Student Registration and Records

• Coordinate all aspects of student registration and enrollment.
• Maintain emergency contact forms, health records, volunteer documentation, and enrollment files.
• Organize and maintain student class schedules and classroom rosters.
• Update student and family information within the school's student information system.
• Prepare report cards, mailing labels, and student records as needed.
• Maintain current family directories and school contact lists.

Job Requirements

• Minimum of two years of administrative or office experience preferred.
• Experience in a school, parish, or nonprofit environment is preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Publisher.
• Experience with FACTS Student Information System or similar school management software preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Professional, courteous, and service-oriented demeanor.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Compliance with all diocesan Safe Environment requirements, including Protecting God's Children training.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

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