Administrative Assistant - Marketing Agency / Client Support (Part-Time, On-site Job at Nexvel, Elkins Park, PA

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  • Nexvel
  • Elkins Park, PA

Job Description

About Nexvel Solutions - Administrative Assistant

Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.

We’re hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.

This is not a traditional “admin” role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you’ve worked in a marketing agency or client-services environment before, you'll feel like this is the role for you.

This is an in-office position based in Elkins Park, PA . We’re collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we’d love to meet you.

Who This Role Is Perfect For

This role is a great fit for someone who:

  • Has worked in a marketing agency or fast-paced client-services role
  • Loves staying organized and managing moving pieces
  • Communicates clearly and professionally over email
  • Enjoys following up and keeping tasks from falling through the cracks
  • Takes pride in delivering polished work and catching details before clients do

This Role Is NOT For

  • Someone looking for a slow-paced front desk/admin job
  • Anyone uncomfortable with deadlines, follow-ups, or accountability
  • Candidates who prefer to work independently with minimal communication

Key Responsibilities - Administrative Assistant

Scheduling, Communication & Meeting Support

  • Schedule internal meetings, client meetings, and project calls
  • Draft, edit, and send professional client-facing emails
  • Follow up with clients to collect approvals, assets, and responses
  • Assist leadership with daily administrative tasks and organization
  • Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
  • Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed

Task & Project Coordination (Monday.com)

  • Manage tasks and workflows in Monday.com
  • Ensure deadlines are tracked and deliverables are progressing
  • Communicate with internal team members and contractors to keep projects moving
  • Help organize and document project details and next steps

Photoshoot & Vendor Coordination

  • Coordinate logistics for photoshoots and content production
  • Communicate with photographers/videographers and internal staff
  • Ensure timelines, details, and deliverables are clearly communicated

Quality Assurance (QA)

  • Review deliverables before they go to clients
  • Catch missing details, errors, formatting issues, or inconsistencies
  • Ensure work is professional, accurate, and ready for client delivery

Onboarding Support

  • Assist with onboarding new clients (accounts, tools, documentation)
  • Help ensure new clients are set up for success quickly

Requirements

Required Qualifications - Administrative Assistant

  • Strong organization and attention to detail
  • Strong written communication skills (email drafting is a big part of the job)
  • Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
  • Comfortable following up and keeping projects moving
  • Able to manage multiple tasks and shifting priorities
  • Reliable, professional, and accountable

Strongly Preferred Qualifications

  • Experience working at a marketing agency or in a fast-paced client-services environment
  • Experience using Monday.com or other project management software
  • Experience coordinating vendors, contractors, or production schedules

What Success Looks Like in This Role

  • Leadership is no longer chasing tasks, updates, and follow-ups
  • Clients feel communicated with and supported
  • Projects stay organized and move forward consistently
  • Deliverables go out accurate, polished, and on time
  • Monday.com stays clean, updated, and reliable

Why Join Nexvel?

  • Work directly with leadership inside a growing agency
  • High exposure to marketing agency operations and client work
  • Opportunity to grow into operations, project coordination, or account support
  • Collaborative in-office environment where your work has real impact

Benefits

Benefits / Perks

  • Flexible part-time schedule (25–30 hours per week)
  • In-office role with a collaborative, team-based environment
  • Direct exposure to real marketing agency operations and client work
  • Opportunity to grow into a larger role as the agency expands
  • Direct access to leadership and decision-making
  • Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)

Compensation

$20–$22/hour This is not a salaried position but has potential to be full time

(Top of range available for strong marketing agency or client-services experience.)

How to Apply

Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.

Job Tags

Full time, Part time, For contractors, Work at office, Flexible hours, Shift work

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