Job Description

Position Description:

Would you like to have a career with a collaborative, diverse, and dynamic mining company? We have an exciting opportunity for you!

Our people division is growing, and we are looking for an Office Services Administrative Assistant at our Elko-based client’s corporate office.

Responsibilities:

• Maintain a high standard of housekeeping in all work areas to provide a safe and healthy workplace for all employees, contractors, and vendors.
• Establishing work relationships vital to efficiently execute the daily maintenance activities.
• Perform support tasks such as document control, event planning, data entry, and expense management.
• Support and maintain Temporary Employee / Contingent Worker company program.
• Support and maintain Employment Security Division claims.
• Assist with coordinating maintenance such as repairs and remodeling at our industrial, commercial, and residential facilities.
• Receive and screen telephone calls and visitors, assist with incoming inquiries, and resolve problems using knowledge of department policies and procedures.
• Provide confidential administrative support for the Human Resources department.
• Monitor and circulate mail, records, publications, and order and maintain office supplies.
• Serve as a liaison between managers, employees, and business partners; scheduling of appointments and meetings.
• Prepare confidential documents and presentations.
• Prepare and distribute weekly/monthly communications.
• Generate requests for payment; code and enter data.
• Perform other duties as assigned.

Qualifications:

• Minimum of two (2) years’ prior office administration, knowledge and skills equivalent to that gained through a clerical/secretarial experience preferred
• Minimum of two (2) years’ previous construction and maintenance experience preferred
• Valid drivers’ license required
• Ability to lift and carry at least 50 pounds required
• Ability to communicate effectively and professionally at all times required
• Ability to organize and prioritize a heavy workload in a fast-paced, demanding environment required
• Ability to work unsupervised, and understand/follow work standards and procedures required
• Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, Power Point, Visio) Oracle, SAP, or similar ERP preferred
• Advanced, proven knowledge of office management/administrative support practices and procedures required
• Proven ability to handle confidential information with discretion required
• Advanced experience with electronic filing systems required
• Ability to multi-task, self-manage and self-motivate required
• Willingness to work weekends and possible overtime required
• Ability to work in inclement weather conditions required
• Authorized to work in the US without work visa sponsorship
• Local candidates required

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